Office Coordinator

WHO IS ENGINUITY?

Enginuity is a rapidly growing and diverse team providing broad-based experience in oceans-tech, energy, medical, industrial automation and controls, electronics/embedded systems, and consumer products. If successful, you will be exposed to rare, cutting-edge design opportunities across multiple industries and projects. You will have the opportunity to work with seasoned experts as well as new professionals, making their mark in a creative, professional, and fun environment- extremely unique in our region.

You won’t find us stacked up in cubes or designing by committee. What you will find, is a small but mighty team of engineering, design, technology, research, and strategy experts tackling complex technical problems with fit-for-purpose solutions.

We are currently Atlantic Canada’s leader in innovation and design, and we need YOUR help driving our mission to be Canada’s most impactful engineering and design group. Are you our missing link?

WHAT YOU’LL BE DOING:

Reporting to the Accounting Manager, the Office Coordinator will be responsible for handling front office operations, procurement, and administrative support, including reception, purchase orders, travel, and event coordination. You will also provide support for employee onboarding and assist with health and safety administration to ensure efficient day-to-day operations and compliance.

The duties and responsibilities include, but are not limited to the following:

Office Responsibilities

• Manage front desk operations, including answering phones, greeting visitors, and handling mail and courier services.
• Manage the full purchase order process, including creation, processing, vendor distribution, database entry, and record maintenance for general expenses and company credit card transactions.
• Maintain accurate procurement documentation, including packing slips and procurement card records.
• Arrange travel, accommodations, and logistics for staff across departments.
• Support office and company events, including coordination, setup, and vendor arrangements.
• Maintain administrative records, documentation, and emergency contact information.
• Collaborate with internal teams to support business operations and continuous process improvement.
• Perform additional administrative and operational support duties as required.
• HR Responsibilities
  • Onboarding:
    • Setting up their desk space including furniture assembly.
    • Create onboarding Orientation Schedule.
    • Assist HR with IT requests.
  • OH&S
    • Coordinate committee meeting calendar.
    • Maintain updated minutes of meetings.
    • File appropriate WCB claims.
    • Book Safety training as necessary and ensure training log is maintained.

THE SKILLS & EXPERIENCE YOU BRING TO THE TEAM:

• Experience in office administration, reception, and customer service.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office and administrative systems.
• Experience with purchase orders, procurement, and recordkeeping.
• Ability to coordinate travel, events, and office operations.
• Knowledge of onboarding processes and basic HR support is an asset.
• Familiarity with occupational health & safety procedures and documentation is an asset.
• Strong communication and interpersonal skills.
• Detail-oriented with the ability to prioritize tasks and meet deadlines.

WHAT WE NEED FROM YOU:

• To remain nimble and responsive to a fast-paced and competitive industry
• An affinity for problem solving
• Insatiable curiosity
• An openness to wear many hats
• To adopt and contribute to Inclusive Design Methods
• To embrace teamwork with a positive mindset

WHERE YOU WILL BE WORKING:

Our office is located in the heart of Spryfield, but more specifically, at 264 Herring Cove Road in Suite #100. If you know the Spryfield area – we are right across the street from Sobeys, close to the ever-increasing options for interesting lunches, and right next to beautiful lakes, forests, and trails.

HOURS OF OPERATION:

To the public, we answer questions and attend meetings between 9am -5pm. Our corporate culture values work/life balance and are proud to offer staff the ability to alter their start and end times of their workday. We recognize that not all individuals work most productively during a 9am-5pm schedule, therefore, we are happy to accommodate to your most productive working hours. As long as you complete your 8 hours of work and attend scheduled meetings – we support your altered workday! We also have several remote desk options within the Innovation Ecosystem (Dalhousie ideaHUB, C.O.V.E., ThePIER, Ignite Labs).

OUR COMPANY VALUES:

A collaborative, encouraging and unbelievably friendly environment is the core of everything we do here. Since our inception, we have created and maintained a strong corporate culture that:

• Continues to build a positive “family-like” spirit – yep, cliché but true 😉
• Leads with sensitive, thoughtful, and inclusive language.
• Is passionate about building and sustaining an inclusive and equitable environment for all staff to thrive in.
• Believes that every member on our team enriches our diversity by encouraging us to alternate perspectives of the world around us.
• Embraces and drives change.
• Encourages adventurous, creative, and open-minded traits.
• Builds open and honest relationships with all levels of staff.
• Pursues growth and learning.
• Creates a fun environment with a pinch of quirkiness.

EXTRA PERKS OF WORKING AT ENGINUITY:

• An office environment that promotes collaboration, conversations, and teamwork.
• Cool company swag⁠ that you will actually want to wear.
• Flexible schedules⁠ to encourage a healthy work/life balance.
• Co-pay health and dental benefits.
• Company paid employee assistance program.
• Quarterly company events (and a few smaller ones in between).
• Profit share bonus structure.
• Company supported personal and professional development activities.
• Communal snacks.
• Ping pong (and other) tournaments.
• Occasional visits from the sweetest dogs.